Minutes (Approved)
Technology Law Section Executive Committee
April 10, 2009
Attendees – Gaines Carter, Chuck Ross, Ben Young, Steve Combs, David Keating, Erinn Robinson, Sarah Shalf, Melissa Yost, Melanie Douce, Mari Myer
1. Meeting held via Conference Call and began at 8:34 am
2. Welcome – Ben Young
3. Regular agenda items
a. Section Finances Review – Gaines Carter. The Georgia Bar provided a document, but the information was not clear. Gaines will follow-up with the Bar.
b. 2009 Membership Drives. Typically conducted via bar journal. If members have any suggestions for how to improve membership in bad economic times, please bring thoughts and suggestions to the next meeting.
c. Annual Reports – Gaines Carter. Georgia Bar recent requested a summary of our events in the past year. Ben volunteered to take care of this, we will try to put a marketing spin on it.
d. 2009 Section Elections – Gaines Carter. Secretary position to be voted on soon. Elections committee has held a meeting, led by John Hutchins.One of the requirements is that people will be able to write in and nominate other candidates. Status: committee in place, will wait on the Bar to send something out to the section. Steve will contact John Hutchins to get something to put on website.
e. Website development update – Steve Combs. There will soon be more content published, and the executive committee will be able to approve articles that are posted. Mechanism is now set up, this can be emailed out. The status of all articles will be “pending review” until approved by an Executive Committee member. We are still looking for previous examples of “membership surveys” or membership demographics. There are 2 podcasts that Steve is trying to get edited down. Some content could be designated members only; some of it could be available for free as a “teaser.” Steve will work on the email directory and discussion areas.
f. TLI 2009 Planning Committee – Chuck Ross. Speakers. Jim Meadows – Outsourcing; John Hutchins and Jim Harvey – Privacy; David Keating will handle a privacy panel; Jim Harvey had talked about the possibility of recruiting Matt Mullenweg of WordPress. Ben Young will follow up with Jim to discuss the status of this. Section may consider bloggers with high profiles to speak. Chucks would like to have some sort of theme for the TLI. Section is still looking for someone to do the federal or state update. Perhaps a professor from Georgia or Georgia State. Section will get speaker down here for free (hotel at the Omni and coach flight). If necessary, Section could consider paying an “honorarium” to speakers. We are moving from boxed lunch to plated lunch. Last year we lost money because of the plated lunch.
g. Upcoming Meeting Planning. Annual Meeting. Tentatively set for Wednesday, June 10, 2009. Ben Young will get an estimate of costs for holding the meeting at Troutman Sanders. Spring Meeting/Social – Ben Young. Ben has a list of catering options, will distribute to the group. Get this nailed down – send out something to the committee members by next week.
i. Journal Update – Steve Combs. Determine publication schedule and leadership. If we can do it in a web format, Stephen can take that format further. Articles for next issue will be due May 1.
j. Section Initiatives. Possible reach out to law firms not represented on executive committee. Possible reach out to law schools in Atlanta and/or Georgia
4. Meeting adjourned at 9:11 am
5. Next Meeting Date/Location – May 8th at Troutman Sanders
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